How EventAlpha can work for you

A summary of our key features

Our aim was to create an affordable event management system that would make everyone’s event experience a better one – before, during and after the event. And that’s what we’ve done with EventAlpha.

Below is a brief summary of the system's key features. You might want to consider how our event management software can help the different groups of people involved in any event by clicking on the links in the right-hand column.

  • Instant event website creation
  • Unique website address
  • Web branding and design flexibility
  • Intuitive web content management system (CMS)
  • Fully automated online registration and payment process
  • Web portal manager to display, search and sort all your events
  • SMS and email marketing suite for targeted communications
  • Flexible databases for venue, registration, speaker, exhibitor and sponsorship data
  • Secure website zones for exhibitors, sponsors and speakers
  • Blog and discussion forums
  • Polls and surveys
  • URL tracking
  • Logo management and reporting
  • Export of data as HTML, CSV or XML and integration with offline event management systems and databases, such as CRMs
  • Reporting and analysis of registrations and website statistics.

Task-specific features

No matter how you’re involved in events, let us give you a bit more detail and talk you through how our system can make your job easier and your events even better those attending them.

Marketing and Communications

We don’t have to tell you how complex 21st century event marketing and communications have become. There’s the ever-changing online and interactive aspect: search engines to impress, digital and mobile marketing channels to master and adverts to track.

EventAlpha makes marketing and managing your conference online so much easier, and communicating with your target audience so much more efficient.

Key things you can do with EventAlpha

  • Quickly create a website with its own web address.
  • Brand your website appropriately.
  • Manage and update web content with the intuitive events content management system (CMS).
  • Set up a blog on your site.
  • Integrate a multi-threaded discussion forum into your website for use by delegates, exhibitors, speakers and sponsors.
  • Create snap polls or surveys and display the results online.
  • Reach your target audience directly using the sophisticated SMS Marketing Tool.
  • Use the Email Marketing Tool to send branded emails, monitor click-throughs and automatically deal with bounce-backs.
  • Access the most current contact information for speakers, exhibitors and delegates via the central contacts databases. Filter the info as required to target your SMS or email communications.
  • Set up a Press Zone to provide press packs, latest event news and press releases.
  • Feed your social media streams into your website: Twitter, FaceBook, or YouTube, for example.
  • Get feedback on the success of marketing campaigns using URL tracking to monitor where your web traffic is coming from.
  • Monitor event registrations easily with our graphical display of registration data.

 

 

Web Managers & Producers

Our event content management system makes creating, managing and updating your events websites as simple as possible.

Key things you can do with EventAlpha

  • Easily set up one or multiple websites each with a unique URL and branding.
  • Create and manage an events web portal to automatically list all your events in one place and let your website user sort and search event listings by industry and/or sector.  
  • Design the site you want using the Layout Manager or adapt one of our ready-designed templates. The intuitive design interface means that you don’t need web experience, and can drag-and-drop the design elements you need.  But for the web-savvy, there’s easy access to each site’s HTML and CSS.
  • Use the content management system (CMS) to instantly update content. It includes a "Word like editor (WYSIWYG)" , preview and page duplicate functionality, and the ability to drag and drop downloads, videos, MP3s, images or other widgets onto web pages.
  • Set-up multiple web users with different access and control levels.
  • Drag-and-drop form elements to quickly create forms for your conference website. The system instantly sets up the database to collect your form data.
  • Use the Web Zone Manager to create and manage password-protected exhibitor, sponsor and speaker zones.
  • Save time and ensure accurate, up-to-date web content with databases for venue, speaker, exhibitor and sponsor info. Display the relevant information - such as speaker biographies or exhibitor profiles - over multiple event websites if necessary. 
  • Create a blog or a multi-threaded discussion forum within each conference website.
  • Take a few minutes to set-up and display polls and surveys, with the possibility of instantly displaying the results graphically on your site.
  • Manage access to all information downloads with the document library so that documents can only be accessed by authorised site users.
  • Monitor the success of event advertising or sponsorship campaigns with the hassle-free creation of search engine-friendly tracking URLS.
  • Control the display frequency and placement of logos and advertisements on the conference website, and monitor how many times they’re displayed and how many users click on them.
  • Provide instant website data using the web analytics tool to analyse and graphically display website statistics.
  • Export all data in HTML/CSV or XML format.

Event Bookings and Logistics

EventAlpha streamlines event management. It will save your logistics team time and let them provide exceptional service to exhibitors, speakers and delegates. From taking online bookings to providing your event attendees with all the information they need, this conference management system will help you work smarter.

Key things you can do with EventAlpha

  • Automate your conference registration process with secure online event bookings and payments.
  • Handle anything from automatic date tier pricing and multi-stream event bookings, to multiple-delegate registrations.
  • Save time and ensure accuracy with the venue database, making all the relevant info instantly available to the rest of your team and for the event website.
  • Use the speakers, exhibitors and sponsors databases to store and access anything from pictures and biographies to dietary requirements. The relevant info can be displayed on the event website with a couple of mouse clicks.
  • Let exhibitors and sponsors upload and update their own information via the password-protected Exhibitor Zone on the event website. They can also view and download all the necessary logistical documents.
  • Enhance your customer service and let speakers update their AV requirements, upload their presentations, fill-in info on their guests, and access logistical information via the Speakers Zone. 
  • Use the Press Zone on the conference website to allow journalists to register for press passes.
  • Save time by letting exhibitors and sponsors manage their own event passes – altering and deleting them directly.
  • Do away with the complication of co-ordinating exhibitor room requirements by using the Product Briefings Manager, a smart scheduling tool that lets exhibitors book their own timeslots for private rooms. 

 

Sales

Event sponsors, exhibitors and advertisers are happier when they know what they’re getting for their money. And it’s easier for you to sell event places or exhibition spaces when you have accurate data on previous events. EventAlpha’s web reporting and logo management gives you access to this information. It also ensures your registration data is accurate, letting you provide outstanding service from the very beginning. 

Key things you can do with EventAlpha

  • View the most current online event registration figures to support the sales for an event.
  • Use the data on the traffic generated by advertisements and logos on previous conference websites to strengthen your case for repeat sales.
  • Easily send potential sales contacts secure links to the documents they need. Access to the linked documents is controlled in the document library, making sure that only the right person is able to view them.
  • Save time by targeting sales calls using leads generated through the website. For example individuals who use the interactive agenda builder to create a programme, but have not yet registered for the event, or contacts who download an event-related document.
  • Integrate data generated online with your CRM to increase accuracy and eliminate errors.

 

Delegates, Speakers, Exhibitors & Sponsors

EventAlpha lets your event attendees get the most out of their event. It makes bookings simpler, ensures everyone has all the information that they need, and provides the tools and opportunities for networking and setting up meetings.

Key things they can do with EventAlpha

  • Easy online event registration and payment makes life simpler for everyone.
  • Delegates can use the interactive agenda builder to plan what they’ll attend at multi-stream conferences. They can then choose to register for the event immediately, save, or print their personalised agenda.
  • Delegates and exhibitors can set up meetings using the appointments manager.
  • Delegates can search for others attending their event using the Delegate Networking Tool, and use the private messaging system to set-up meetings.
  • Exhibitors, delegates and speakers can all make use of the event’s multi-threaded forum.
  • Exhibitors and sponsors can manage their own passes via the exhibitor zone.
  • Exhibitors benefit from the Product Briefings Scheduling Tool which allows them greater control over their room requirements for product briefing sessions.
  • Speakers have access to the logistical info they need, and can easily upload their presentations and ensure the organisers have their correct AV requirements.